| XYZ'00 Symposium Resume -- All changes are emblodened and underlined. | ||
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| Symposium Name | The 21st International Conference on XYZ (XYZ'99) | |
| Symposium Dates | Sunday through Friday, May 14-19-2000 | |
| Major Arrival Dates | Saturday
& Sunday, 13-14 May 2000 Attendess will largely be arriving by air. Expect high interantional attendance to coincide with major air arrivals from Europe and Asia. |
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| Marjor Departure Date | The meeting adjourns at 11:15 a.m May 19, 2000 and most attendees will depart by 3:00 p.m. Expect a combination of early check-outs with luggage storage and late check-outs after the session ends at noon. Attendees will call bell desk for assistance with their luggage. | |
| Estimated Attendance | 1,000 persons | |
| Group Name | XYZ Association | |
| Billing Address | Conference
Management Firm: Corbin Ball Associates 506 14th Street Bellingham, WA 98225 |
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| Contact Info | Phone: 360.734.8745, Fax: 360.734.2204, Email: corbin@corbinball.com | |
| Group Profile | The XYZ Assocition is the oldest and largest association of computer professionals in the world. It offers over 90,000 members a comprehensive program of publications, meetings, and technical and educational activities, fostering an active exchange of information, ideas, and innovation. The society is the world's leading publisher of technical material in the computing field. No other professional or commercial organization comes close to matching the Computer Society in terms of the quality, quantity, or diversity of its publications. Headquartered in Washington, DC, the society serves its members from offices in Los Alamitos, CA; Tokyo, Japan; and Brussels, Belgium. The society is the largest technical society within the Institute of Electrical and Electronics Engineers, Inc. (http://www.xyz.org) | |
| Meeting History | The annual meeting has met for the past 21 years in locations around the world. Recent meetings have been held in Ireland, Toronto, and Hong Kong. Attendance is expected to be 50% interantional with more than 20 countries represented. The symposium will present the latest research in the area of XYZ. | |
| Master Account Authorization | Corbin Ball, CMP - Meetings Manger Joe Smith- President Jne Jones - Exhbits Manager Barry Pres - XYZ'99 Chair H. Heart - XYZ'99 Treasurer |
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| Billing Information | Attendees are on their own for all charges. See rooming list for VIP and staff billing details. | |
| VIPs | See rooming list. | |
| Registration | Location:
Ballroom Foyer Set: Saturday 5/15 4:00pm Registration hours: Sunday, 5/16 7:30-10am; 5-7pm Monday, 5/17 7:00am-5:00pm Tuesday, 5/18 7:00am-7:00pm Wednesday, 5/19 7:00am-4:00pm Thursday, 5/20 7:00am-6:00pm Friday, 5/21 7:30am-7:00pm Saturday 5/22 7:30am-4:00pm Sunday 5/23 7:30am-10:00am |
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| Exhibits | Location: Marquis Ballroom Set: Monday, 5/17 7:00am-12noon Exhibitor Move-in: Monday, 5/17 12noon-5:00pm Tuesday, 5/18 8:00am-2:30pm Show Hours: Tuesday, 5/18 3:00pm-7:00pm Wednesday, 5/19 10:00am-4:00pm Thursday, 5/20 10:00am-4:00pm Dismantle: Thursday, 5/20 4:00pm-7:00pm Friday, 5/21 7:30am-10:0am |
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| AV | 1.
XYZ's Audio-visual equipment supplier will be bidded out. We will provide
their own AV supervisors/technicians and all projectionists. It is understood that one microphone will
be provided per meeting room at no charge. 2. Please check all meeting rooms for proper functioning p.a systems. 3. Please verify that all podium lights are operable after being placed in meeting rooms. CRE Computers has been selected as ICSE 99's AV supplier. Contact: Dixie Dohrman, 562-434-4983 |
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| Front Desk | Guests will check in at the Front Desk. On Tuesday, please direct guests to our dinner in Las Brisas from 6:30. Please refer to check-in information. Rooming list has been provided with specific room requests for VIPs and higher-ups. | |
| Set-up Crew | 1.
All Seminar rooms to be set theater style with center and side aisles. Allow
8' at front of room for AV set.
Lighted lectern required in each room at audience front left. (1) 6'x18" skirted table required
front center of each room for overhead projector. An additional 6'x18" skirted table is required in the
front row audience left as a desk for the presider. A sign easel is required outside each meeting room. SEE APPENDIX A FOR DIAGRAM SHOWING
SEMINAR ROOM SET UP. 2. All workshop and tutorial rooms to be set schoolroom style with center and side aisles. Allow 8' at front of each room for AV setup. (1) 6'x18" skirted table required front center of each room for overhead projector. A second 6'x18" table is NOT needed in short course rooms. A sign easel is required outside each room. SEE APPENDIX B SHOWING SHORT COURSE ROOM SET UP. 3. Banquet staff to freshen each meeting room at the lunch break. 4. Please do not remove signage or easels outside meeting rooms when refreshing or changing room sets. 5. All meeting rooms are to be vacuumed and cleaned thoroughly each day. |
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| Bellstand | All attendees are frequent travelers. Please provide whatever assistance they need.Bell staff will be delivering departure notices and group photos to all attendees on Thursday evening, May 18.For check-out, a bag pull will not be required, but guests will be instructed to call for assistance with their bags for departure on Friday, May 14. Guests have been told that all gratuities are included, so gratuities should be automatically posted to master account. | |
| Engineering | Please
check HVAC systems in meeting rooms for proper functioning. Heat/Air conditioning in all function rooms utilized per day should be turned on by 8:00 am each morning so rooms can reach comfortable temperatures by start time. Please check all light systems, electrical outlets in meeting rooms for proper functioning. Check all doors, hinges, locks for proper working condition and silent operation. |
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| Housekeeping | Check restrooms at least 4 times a day for cleaning, especially after 10:00am and 3:00 pm coffee breaks, and noon hour. | |
| Communications Services/Reader Boards | We should be listed as "XYZ'99" on all reader boards/monitors. All events which should be included on reader board listings are listed with "(POST)" on the Symposium Agenda. These events, and only these events, should be listed in the manner as listed on the Symposium Agenda. Those marked with "(DNP)" should not be listed. | |
| Signage | XYZ will post signs for all Seminars and Short Courses. Please post the committee meetings with your standard room signs. | |
| Concierge | Please expect heavy tour desk use throughout the week. Please provide brochures and other Los Angeles area information. He. Please provide 1000 copies for registration packets. | |
| Shuttle Service/ Trasportation | Expect peak load on Friday when meeting closes. Arriving guests will take a the shullte or taxi from the airport. ABC DMC has been contracted to provide transportation from the hotel to the airport on Friday afternoon. | |
| Lounges | Expect moderate to heavy lounge usage on the evenings of Monday, Tuesday and Thursday. | |
| Restaurants | Anticipate heavy usage on Thursday, May 13 and Friday, May 14 for lunch, as some attendees are on their own. | |
| DMC | ABC will take 40 guests off property for various activities on Thursday, May 13. Jeff Smith is providing entertainment on Tuesday and Wednesday. Paul Jones is bringing in games on Tuesday and Thursday. | |
| Reservations | Please hold 20 staff rooms until cut-off data to be assigned via the rooming list. All other attendees will be making arrangements independently. | |
| Room Service | Our hospitality suite is in 1018. Peak hours are from 9:00 pm until 12:00 am. Please check regularly during the evening to make sure that everything is stocked and cleaned. | |
| Security | Salons A & B should be re-keyed and are on a 24-hour hold and should be locked after hours. | |