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REVISED  XYZ'99  SYMPOSIUM AGENDA   15-23 May 1999  NOTE: All changes are undelined and emboldened.
Please include the EVENT# on all banquet event orders, checks, conference resumes, and ALL other related correspondence.
Set all catering events 10 minutes prior to listing.		  
Event# Time Room Event Title/Posting Status Qty. Set-up AV[1] Catering  
Friday 14 May 1999  
Specs
These are the detailed specifications for a meeting -- also in a grid view.
Note:
* The top 4 rows are set as a header to print on each page.
* The freeze pane option is on so that the top four rows are always in view.
* This should be printed in a landscape format -- you will get a continous, chronological document.
* Important:All changes are emboldened and underlined. That way you can send the revised document to the CSM and s/he doesn't need to reread everything.
* Important: Check out the event numbers (first column). Every event is assinged a number that should be listed on all banquest checks, BEOs, and conference resumes. This is vital for tracking. It starts with the day (FR = Friday) so you immiately know what day you are on. Banquet checks should be reviewed and signed daily. With these event numbers, you can easily sort the checks in chrological sequence.
*Important: Note the columnation - there is a different column for different parts of the hotel (setup crew, AV, catering, reader board posting). In this way, for example, the AV crew can focus only on their column and not have to sort through the rest.
*Important: Note the AV column. The equipment is abbreviated, in order to save space. Hover cursor over Cell G:2 for the code.
*Posting status is indicated on the fourth column by "Post" and "DNP" for Do Not Post -- This makes it a "no-brainer" for the person doing the reader board.
* This is just one page of normally a multi-page worksheet document. Your information can be kept in a singe document, tracking all aspects of the meeting.
               
FR-1 2pm-4pm To be announced Precon meeting (DNP) 3 ICSE
staff		   -- --  
FR-2 2pm-ON(24hr) Coatroom Storage (DNP) - Set 4 tables -- --  
                 
Saturday 15 May 1999  
SA-1 6am-ON(24hr) Coatroom Storage (DNP) - Set 4 tables -- water stations  
SA-2 8am-9pm Miami
Boardroom		 Committee Room (DNP) 12
12		 These rooms are being reserved for several committee meetings to be held throughout the week.
-- -  
SA-3 4pm-on Ballroom Foyer Registration Set-up (DNP)   See registration diagram
2 phone lines (long distance access) needed for week
Special arrangement for all phones lines arranged through Linda Darocci (3-10-99): $50/line installation and $25/day
 -- 2 pitchers of ice water  
SA-4 4pm-on Ballroom Foyer Email stations (DNP) flow See registration diagram
3 standard phone lines needed local dialing only
 4cm --  
                 
Sunday 16 May 1999  
SU-1 6am-ON(24hr) Coatroom Storage (DNP) - Refresh set -- water stations  
SU-2 6am Saddlebrook Workshop set-up (DNP) 30 See Workshop Diagram &
 Room Orientation Diagram

Set schoolroom with center and side aisles. Allow 8' at front of room for AV set. Lectern audience left. (1)6'x18" skirted table front and center. .  Easel outside room for sign. ICSE to provide AV.
 oh, s(8) pitchers of water  
SU-3 6:30am-10am Ballroom Foyer Staff Coffee (DNP) 10 set behind registration counter -- 1 gal. coffee @$40/gal inclusive,
1 doz. Assorted Danish @$30/doz inclusive		  
SU-4 7am-10am Ballroom Foyer Registration (POST) flow Refresh set
2 phone lines 		-- water stations  
SU-5 7am-10am Ballroom Foyer Email stations (DNP) flow Refresh set
3 phone lines		 4cm --  
SU-6 7am-4pm Coatroom Speakers AV Room (DNP) flow 4 tables, 4 chairs, 4 wastepaper baskets 2 cm pitchers of water  
SU-7 7am-4pm Ballroom Foyer Continuous coffee service (DNP) 30 Set separate condiment station -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am
$15 inclusive/person		  
SU-8 8am-9pm Boardroom Committee Room (DNP) 12 These room is  being reserved for several committee meetings to be held throughout the week. -- pitchers of water  
SU-9 8:30am-5pm Saddlebrook Workshop (POST) 30   oh, s(8) pitchers of water  
SU-10 Noon-1:30pm Philadelphis Tutorial Lunch (DNP) 30 Set in rounds of 10. No head table -- Special menu luncheon $19 inclusive  
SU-11 1pm-on Dallas
Denver
Houston
St. Louis
New York
Philadelphia
Miami
New Orleans
Washington		 Workshop set-up (DNP) 30
30
30
30
30
30
30
30
30		 See Workshop Diagram &
 Room Orientation Diagram

For the rooms available, set schoolroom with center and side aisles. Allow 8' at front of room for AV set. Lectern audience left. (1)6'x18" skirted table front and center. .  Easel outside room for sign. ICSE to provide AV.

Note: Large Hall of City to receive 8' screens, Small Hall of City rooms to receive 6' screens.		 each room:
oh, s(6-8)		 --  
SU-12 1pm-on Suite B
Scottsdale
Atlanta
Boston
Chicago
 Tutorials set-up  (DNP) 30
30
30
30
30

 See Workshop Diagram &
 Room Orientation Diagram

For the rooms available, set schoolroom with center and side aisles. Allow 8' at front of room for AV set. Lectern audience left. (1)6'x18" skirted table front and center. .  Easel outside room for sign. ICSE to provide AV.

Note: Large Hall of City to receive 8' screens, Small Hall of City rooms to receive 6' screens.		 oh, s(8) --  
SU-13 5pm-7pm Ballroom Foyer Registration (POST) flow Refresh set -- pitchers of water  
               
                 
Monday 17 May 1999  
MO-1 6am-ON(24hr) Coatroom Storage (DNP) - Refresh set -- pitchers of water  
MO-2 6:30am-10am Ballroom Foyer Staff Coffee (DNP) 10 set behind registration counter -- 1 gal. coffee @$40/gal inclusive,
1 doz. Assorted Danish @$30/doz inclusive		  
MO-3 7am-4pm Ballroom Foyer Continuous coffee service (DNP) 300 Set separate condiment station, multiple coffee stations -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am at $13
 inclusive/person		  
MO-4 7am-5pm Ballroom Foyer Registration (POST) flow Refresh set
2 phone lines 		-- pitchers of water  
MO-5 7am-5pm Coatroom Speakers AV Room (DNP) flow 4 tables, 4 chairs, 4 wastepaper baskets 2 cm pitchers of water  
MO-6 7am-5pm Ballroom Foyer Email stations (DNP) flow Refresh set
3 phone lines		 4cm --  
MO-7 7am-4pm Ballroom Foyer Continuous coffee service (DNP) 300 Set separate condiment station, multiple coffee stations -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am
  
MO-8 8am-9pm Boardroom Committee Room (DNP) 12
12		 These rooms are being reserved for several committee meetings to be held throughout the week. -- pitchers of water  
MO-9 8am-noon Marquis Ballroom Exhibit set (DNP) 20 booths See Exhibit Diagram -- water stations  
MO-10 8:30am-5pm Dallas
Denver
Houston
St. Louis
New York
Miami
Philadelphia
Saddlebrook
New Orleans
Washington		 Workshops (POST) 30
30
30
30
30
30
30
30
30
30		 Refresh set each room:
oh, s(6-8)		 pitchers of water  
MO-11 8:30am-5pm Suite B
Scottsdale
Atlanta
Boston
Chicago
 Tutorials (POST) 30
30
30
30
30

 Refresh set each room:
oh, s(8)

Suite B: dp
Saddlebrook: dp
Washington :dp		 pitchers of water  
MO-12 Noon-1:30pm Suites C-F Luncheon (POST) 300 Set Rounds of 10. No head table -- Special menu luncheon $19 inclusive  
MO-13 Noon-7pm Marquis Ballroom Exhibitor move-in (POST) flow Exhibitors moving in at this time -- --  
MO-14 3-3:30pm Ballroom Foyer Afternoon ice cream Sundays (DNP) 300 Set with coffee servie -- Assorted ice cream bars @$2.50 each inclusive  
MO-15 6-8pm Scottsdale ICSE2001 Planning Meeting (POST) 20 Refresh set oh, dp,s(8) Menu: to be decided  
MO-16 6pm-10pm Atlanta
Boston
Chicago
Dallas
Denver
Houston
St. Louis
New York
Miami
Philadelphia
Saddlebrook
New Orleans
Washington		 Birds-of-a-Feather Meetings (DNP) 30
30
30
30
30
30
30
30
30
30
30
30
30		 Refresh set each room:
oh, s(6-8) 		pitchers of water  
               
Tuesday 18 May 1999  
TU-1 6am-ON(24hr) Coatroom Storage (DNP) - Refresh set -- water stations  
TU-2 6:30am-10am Ballroom Foyer Staff Coffee (DNP) 10 set behind registration counter -- 1 gal. coffee @$40/gal inclusive,
1 doz. Assorted Danish @$30/doz inclusive		  
TU-3 7am-4pm Ballroom Foyer/
Marquis Ballroom		 Continuous coffee service (DNP) 300 Set separate condiment station, multiple coffee stations

Note: at 2:30pm this service should be moved into the Marquis ballroom in time for the exhibit hall opening		 -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am
$13 iclusive/person		  
TU-4 7am-4pm Coatroom Speakers AV Room (DNP) flow 4 tables, 4 chairs, 4 wastepaper baskets 2 cm pitchers of water  
TU-5 7am-7pm Ballroom Foyer Registration (POST) flow Refresh set
2 phone lines		 -- water stations  
TU-6 7am-7pm Ballroom Foyer Email stations (DNP) flow Refresh set
3 phone lines		 4cm    
TU-7 7:30am-5pm St. Louis Doctoral Workshop (POST) 16 Set hollow-square for  with buffet station in the back. 2oh, 2s(6) Agenda:
7:30-8:30am: Menu:Sunrise continental (juice,breakfast breads, fruit, cereal)@ $12 inclusive/person, pitchers of water -
8:30am-5pm: Workshop
12Noon-1PM: Lunch: Menu: Roll in deli-plate sandwiches wish vegie option at $18/per person inclusive.		  
TU-8 8am-9pm Boardroom Committee Room (DNP) 12 This room is being reserved for several committee meetings to be held throughout the week. -- pitchers of water  
TU-9 8am-3:00pm Marquis Ballroom Exhibit move-in continues (DNP) 20 booths See Exhibit Diagram sm water stations  
TU-10 8:30am-5pm Dallas
Denver
Houston
New York
Miami
 Workshops (POST) 30
30
30
30
30
 Refresh set each room:
oh, s(6-8)		 pitchers of water

  
TU-11 8:30am-5pm Suite B Harlan Mills Legacy Workshop (POST) 60 Refresh set oh, s(8), video? pitchers of water  
TU-12 8:30am-5pm New Orleans Assay Project Meeting (DNP) 10 Set U-shaped with overhead projector at the mouth of the U oh,s(6), fl Roll in: special menu lunch -- same menu as main luncheon.
Catering ng to be billed separately to:
Mary Jean Harrold
Computer and Information Science 
The Ohio State University
395 Dreese Lab, 2015 Neil Avenue
Columbus, OH 43210-1227
voice: (614) 292-2568
fax: (614) 292-2911
harrold@cis.ohio-state.edu
http://www.cis.ohio-state.edu/~harrold		  
TU-13 8:30am-5pm Scottsdale
Atlanta
Boston
Chicago
Philadelphia
Washington		 Tutorials (POST) 30
30
30
30
30
30
 Refresh set each room:
oh, s(8)
Atlanta: dp
Boston:dp
Chicago:dp		 pitchers of water  
TU-14 Noon-1:30pm Suites C-F Tutorial & Workshop Luncheon (POST) 300 Set 24 Rounds of 10. No head table -- Special menu luncheon @ $19 inclusive  Note: the total estimate is 300 persons in Suites C-F and Suite A -- included in one grarantee. It is estimated at this time that the split between the rooms will be 240 and 60 persons.  
TU-15 Noon-1:30pm Suite A Harlan Mills Legacy Workshop Luncheon (DNP) included above Set 6 Rounds of 10. No head table
Podium		 m, dp?, VHS? Menu: same as above  
TU-16 3-5pm Saddlebrook ICSE2000 Organizing Committee (POST) 16 Set hollow-square oh, s Coffee/Tea/Chocolate chip cookies
water
To be billed separtely to Harriett Cotter:
Harriet Cotter
c/o Deans Office
College of Informatics and Electronics
University of Limerick
Limerick
Ireland		  
TU-17 3-7pm Marquis Ballroom Exhibit  (POST) flow See Exhibit Diagram sm move in coffee/soda service at 2:30pm in preparation to the opening.  
TU-18 5-7pm Marquis Ballroom Exhibit Reception (POST) 500 See Exhibit Diagram sm Menu: Lasagne buffet with garlic bread, caesar salad, baked lasagne with meat sauce, penne pasta in a pesto sauce, chef's dessert selection.  Multilple serving stations. Cash bar with hosted sodas. $24 inclusive/person.  
TU-19 5:30pm-on
(24hr)		 Suite A-D
Suite E-F
Atlanta/Boston
Chicago/Dallas		 Room Resets (DNP) 700
200
200
200		 See Technical Session Diagram

As soon as sessions break, reset the room for the next day if available. If not, please set no later than 6am the Wednesday.

Seating: Maximum theater seating with center and side aisles. Allow 8' at front of room for AV set. Lighted lectern audience left,
1 6'x18" skirted table front/center  for overhead projector,
1 6'x18" skirted table front row audience left  as a desk for presider,
 SuiteA-D:
dp+,c,2oh, 2s(12)

EF
Atlanta/Boston
Chicago/Dallas:
dp,c,2oh,2s(8), lm		 water stations  
TU-20 7pm-10pm Denver
Houston
St. Louis
New York
Philadelphia
Saddlebrook
New Orleans
Washington		 Birds-of-a-Feather Meetings (DN)) 30
30
30
30
30
30
30
30
 Refresh set Each room:
oh,s(6-8)
Boston: dp		 water stations  
TU-21 7pm-11pm Scottsdale ICSE Steering Committee (DNP) 30 Reset room U-shaped oh sodas (diet and regular) carafe of coffee. dry snacks for 30 persons. Contact: Dick Taylor  
                 
Wednesday 19 May 1999  
WE-1 6am-ON(24hr) Coatroom Storage (DNP) - Refresh set -- --  
WE-2 7am-10am Ballroom Foyer Staff Coffee (DNP) 10 set behind registration counter -- 1 gal. coffee @$40/gal inclusive,
1 doz. Assorted Danish @$30/doz inclusive		  
WE-3 7am-4pm Ballroom Foyer Registration (POST) flow Refresh set
2 phone lines		 -- water stations  
WE-4 7am-4pm Ballroom Foyer/
Marquis Ballroom		 Continuous coffee service (DNP) 700 Set separate condiment station, multiple coffee stations

Note: at 9:30am this service should be moved into the Marquis ballroom in time for the exhibit hall opening		 -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am
$13 inclusive/person		  
WE-5 7am-4pm Ballroom Foyer Email stations (DNP) flow Refresh set
3 phone lines		 4cm --  
WE-6 7am-4pm Coatroom Speakers AV Room (DNP) flow 4 tables, 4 chairs, 4 wastepaper baskets 2cm pitchers of water  
WE-7 8am-9pm Miami
Boardroom		 Committee Room (DNP) 12
12		 These rooms are being reserved for several committee meetings to be held throughout the week. -- -  
WE-8 8am-9pm Denver Author Breakfast (POST) 50/60 round of 10
50 expected, set for 60		 -- Menu:Sunrise continental (juice,breakfast breads, fruit, cereal)@ $12 inclusive/person  
WE-9 9am-10:30am Suite A-D Keynote Session  (POST) 700 Refresh set dp+,c,2oh, 2s(12) water stations  
WE-10 10am-4pm Marquis Ballroom Exhibit and Poster Sessions(POST) flow Refresh set at 9:30am
2 phone lines (local call only)		 sm --  
WE-11 11am-5:30pm Suite A-D
Suite E-F
Atlanta/Boston
Chicago/Dallas 
Breakout Sessions (POST) 700
200
200
200  		Refresh set SuiteA-D:
dp+,c,2oh, 2s(12)

EF
Atlanta/Boston
Chicago/Dallas:
dp,c,2oh,2s(8), lm		 water stations  
WE-12 12:30pm-2pm Marquis Ballroom Cash Lunch (POST) 250 See Exhibit Diagram sm Menu:cash alacart sandwiches, cookies, soft drinks, coffee.  
WE-12a 1-5pm Saddlebrook ICSE2000 Organizing Committee (POST) 16 Set hollow-square oh, s Coffee/Tea/Chocolate chip cookies
water
To be billed separtely to Harriett Cotter:
Harriet Cotter
c/o Deans Office
College of Informatics and Electronics
University of Limerick
Limerick
Ireland		  
WE-13 5:30pm-6:30pm Scottsdale
 ACM SIGSOFT Meeting (POST) 50 Set schoolroom style to be decided TBD-- To be billed separately.  
WE-14 6pm-10pm Atlanta/Boston
Chicago/Dallas
Houston
St. Louis
New York
Philadelphia
Saddlebrook
New Orleans
Washington		 Birds-of-a-Feather Meetings (DNP) 30
30
30
30
30
30
30
30
30		 Refresh set oh, s may be needed water stations  
WE-15 6:30pm-9:30pm Boardroom SIGSOFT Executive Committee (DNP) 12 Existing set oh, s Menu :assorted deli-plates sandwiches—a variety of turkey, beef, and vegetarian sandwiches would be provided with salad,  desser, coffee, tea, decaft @ $18 inclusive/person
Additional beverages: beer, wine, mineral water on a consumption basis.
Contact: David Notkin, to be bill separately
  
                 
Thursday 20 May 1999  
TH-1 6am-ON(24hr) Coatroom Storage (DNP) - Refresh set -- water stations  
TH-2 7am-10am Ballroom Foyer Staff Coffee (DNP) 10 set behind registration counter -- 1 gal. coffee @$40/gal inclusive,
1 doz. Assorted Danish @$30/doz inclusive		  
TH-3 7am-4pm Ballroom Foyer/
Marquis Ballroom		 Continuous coffee service (DNP) 650 Set separate condiment station, multiple coffee stations

Note: at 9:30am this service should be moved into the Marquis ballroom in time for the exhibit hall opening		 -- Coffee/tea/decaf/soda -- replenish as needed
water stations
Assorted breakfast breads from 7-9am
$13 inclusive/person		  
TH-4 7am-4pm Coatroom Speakers AV Room (DNP) flow 4 tables, 4 chairs, 4 wastepaper baskets 2 cm pitchers of water  
TH-5 7am-6pm Ballroom Foyer Registration (POST) flow Refresh set
2 phone lines		 -- water stations  
TH-6 7am-6pm Ballroom Foyer Email stations (DNP) flow Refresh set
3 phone lines		 4cm --  
TH-7 7am-8am Denver Author Breakfast (POST) 50/60 round of 10
50 expected, set for 60		 -- Menu:Sunrise continental (juice,breakfast breads, fruit, cereal)@ $12 inclusive/person  
TH-8 8am-9pm Miami
Boardroom		 Committee Room (DNP) 12
12		 These rooms are being reserved for several committee meetings to be held throughout the week. -- -  
TH-9 8am-9:15am Suite A-D Keynote Session  (POST) 700 Refresh set dp+,c,2oh, 2s(12) water stations  
TH-10 9:30am-10:30 Suite A-D Awards Presentation (POST) 700 Refresh set dp+,c,2oh, 2s(12) water stations  
TH-11 10am-4pm Marquis Ballroom Exhibit and Poster Sessions(POST) flow Refresh set at 9:30am
2 phone lines		 -- See coffee break info.  
TH-12 11am-5:30pm Suite A-D
Suite E-F
Atlanta/Boston
Chicago/Dallas
 Breakout Sessions (POST) 700
200
200
200		 Refresh set SuiteA-D:
dp+,c,2oh, 2s(12)

EF
Atlanta/Boston
Chicago/Dallas:
dp,c,2oh,2s(8), lm		 water stations  
TH-13 Noon-1:30pm Marquis Ballroom